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PROPERTY MANAGEMENT SYSTEM

Everything Your Hotel Needs, Unified in One PMS

Manage front desk, reservations, room inventory, housekeeping, billing, guest management, restaurant POS, and reporting from one centralized platform built for modern hospitality.

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WHY ROOMKHATA

One Platform. Every Hotel Operation.

Front Desk

Manage check-ins, check-outs, room assignments, guest folios, and live room status.

Reservations

Handle direct, OTA, and group bookings with live availability and automated confirmations.

Room Management

Manage room inventory, availability, pricing, occupancy, and maintenance from one place.

Billing

Generate GST invoices, manage guest folios, accept payments, and track revenue.

ROOMKHATA

Housekeeping

Assign cleaning tasks, track inspections, manage linen, and update room status instantly.

Restaurant POS

Manage restaurant billing, room service, kitchen orders, tables, and inventory seamlessly.

Banquet Management

Manage banquet bookings, hall availability, catering, and billing.

QR Calling Services

Guests can scan a room QR code to request housekeeping, room service, and maintenance.

HOW IT FLOWS

One Booking, Five Departments, Zero Friction

From reservation to report, every checkout automatically moves the next department forward.

Front Desk
Booking
Housekeeping
Billing
Reports
FRONT DESK OPERATIONS

Simplify Guest Check-ins & Deliver Exceptional Hospitality

The Front Desk Operations module is the heart of your Property Management System (PMS), helping hotel staff manage guest arrivals, departures, room assignments, and daily front office activities efficiently.

  • Quick Check-in & Check-out
  • Guest Profile Management
  • ID & Document Verification
  • Front Desk Dashboard
  • Room Assignment & Allocation
  • Folio & Account Management
  • Guest Service Requests
  • Night Audit Support
Hotel housekeeping staff cleaning and preparing guest rooms
Hotel housekeeping staff cleaning and preparing guest rooms
RESERVATIONS

Manage Reservations Effortlessly & Maximize Occupancy

The Reservations Management module simplifies the booking lifecycle by managing reservations, room inventory, rates, availability, and booking channels while reducing overbookings and improving guest satisfaction.

  • Reservation Creation & Management
  • Rate & Tariff Management
  • Group Reservations
  • Reservation Amendments
  • Real-Time Room Availability
  • Online Booking Integration
  • Automated Communication
  • Reservation Reports & Analytics
SEE IT IN ACTION

One Platform. Every Department.

Step through the modules your front office team uses every day.

Front Desk Operations empowers your hotel team to deliver seamless guest experiences while maintaining complete control over daily hotel operations.

Manage room availability, guest reservations, check-in dates and booking confirmations from one convenient dashboard.

Track room inventory, room status, occupancy and availability in real time to keep your hotel running smoothly.

Handle individual bookings, group stays, multiple room allocations and bulk reservations with ease.

Generate accurate invoices, manage guest folios, record payments and simplify your hotel's billing operations.

RoomKhata · Front Desk
RoomKhata Front Desk Module
HOUSEKEEPING

Ensure Clean, Ready & Well-Maintained Rooms at All Times

The Housekeeping Management module streamlines room cleaning, inspections, maintenance coordination, linen inventory, and staff assignments with real-time room status updates for faster room readiness and better service.

  • Room Cleaning Management
  • Housekeeping Staff Assignment
  • Maintenance Request Coordination
  • Lost & Found Management
  • Front Desk Integration
  • Public Area Management
  • Real-Time Room Status Tracking
  • Room Inspection Management
  • Linen & Laundry Management
  • Mobile Housekeeping Operations
  • Housekeeping Reports & Analytics
  • Scheduled Cleaning & Preventive Tasks
Hotel housekeeping staff cleaning and preparing guest rooms

Hotel Management Software Built to Simplify Every Operation

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ROOM MANAGEMENT

Optimize Room Control & Occupancy

Centralize room inventory, occupancy, maintenance, and guest allocation with live room visibility and better utilization.

Live Status Sync
36 Rooms Tracked
Room Management Illustration
Hotel housekeeping staff cleaning and preparing guest rooms
Guest Management

Deliver Personalized Guest Experiences & Build Lasting Relationships

The Guest Management module helps hotels manage guest profiles, preferences, and stay history to deliver personalized experiences, improve satisfaction, and build lasting guest loyalty.

  • Centralized Guest Profiles
  • Guest Preferences Tracking
  • VIP Guest Management
  • Guest Communication Management
  • Guest Feedback & Reviews
  • Loyalty & Membership Management
  • Guest Registration Management
  • Guest Stay History
  • Corporate Guest Management
  • Special Occasion Management
  • Guest Analytics & Reports
  • Secure Guest Data Management
BILLING & PAYMENTS

Accurate Billing, Faster Payments & Complete Financial Control

The Billing & Payments module automates guest billing, payment collection, tax calculations, and financial transactions, ensuring accuracy, transparency, and a seamless checkout experience for guests.

  • Guest Billing & Invoicing
  • Multiple Payment Methods
  • Split & Partial Payments
  • Financial Reports & Analytics
  • Room & Service Charge Posting
  • Tax & GST Management
  • Refund & Adjustment Management
  • Secure Transaction Management
Hotel housekeeping staff cleaning and preparing guest rooms
Hotel housekeeping staff cleaning and preparing guest rooms
BOOKING / GROUP BOOKING

Streamline Individual & Group Reservations with Ease

The Booking & Group Booking module helps hotels efficiently manage individual reservations, corporate bookings, travel agent bookings, and large group stays from a single platform. It simplifies room allocation, rate management, guest coordination, and billing while maximizing occupancy and revenue.

  • Individual Booking Management
  • Corporate & Travel Agent Bookings
  • Group Rate & Package Management
  • Rooming List Management
  • Group Booking Reports
  • Group Booking Management
  • Room Block Management
  • Automated Booking Communication
  • Reservation Amendments
  • Event & Conference Booking Support
STAFF & ROLE PERMISSIONS

The Right Access, For the Right Role

Role-based access control keeps every department focused on its own module, with full audit trails and activity logs across the system.

Owner / Admin

Full visibility across every property, every report, every setting.

Manager

Operational control over bookings, rates, staff and daily reports.

Front Desk

Check-in, check-out, room assignment, folios and guest profiles.

Housekeeping

Room status, task lists and maintenance flags — a focused view.

Hotel housekeeping staff cleaning and preparing guest rooms
ADMIN, USERS & SECURITY

Complete Administrative Control with Enterprise-Grade Security

The Admin, Users & Security module provides centralized control over system settings, user management, permissions, security policies, and audit tracking. It ensures that the right users have the right access while protecting sensitive hotel and guest information.

  • User Management
  • Multi-Property Management
  • Password & Authentication Security
  • Data Security & Compliance
  • Administrative Dashboard
  • Role-Based Access Control (RBAC)
  • System Configuration
  • Audit Trail & Activity Logs
  • User Access by Department
  • Backup & Recovery Management
HOTEL RESTAURANT & POS

Fast, Accurate & Seamless Restaurant Operations for Hotels

Run restaurant billing, room service, kitchen operations, and inventory efficiently from one integrated hotel platform.

  • Restaurant POS Billing
  • Table Management
  • Kitchen Order Management (KOT)
  • Multiple Billing & Payment Options
  • Waiter & Staff Management
  • Sales & Revenue Reports
  • Room Service Posting
  • Menu Management
  • Inventory & Stock Control
  • Discounts & Promotions
  • Mobile Order Taking
  • PMS Integration
Hotel housekeeping staff cleaning and preparing guest rooms
Hotel housekeeping staff cleaning and preparing guest rooms
BANQUET MANAGEMENT

Streamline Banquet & Event Operations with Seamless Coordination

Plan and execute banquets, weddings, conferences, and social events with precision. The Banquet Management module centralizes event inquiries, hall bookings, catering, guest lists, and billing — ensuring every event runs without a hitch.

  • Event Inquiry & Booking Management
  • Catering & Menu Package Selection
  • Event Billing & Payment Tracking
  • Hall & Venue Availability Tracking
  • Guest List & Seating Arrangement
  • Real-Time Event Calendar
    • >
WHAT PROPERTY OWNERS SAY

Trusted by Teams Who Run Real Properties

"Housekeeping updates room status instantly, so front desk always knows what's ready. Turnaround is so much faster now."
SK

Operations Manager

Resort Group, Manali

"Managing reservations and guest check-ins is much easier now. Our team saves time and handles daily operations with greater confidence."
AP

Hotel General Manager

Independent Hotel, Lucknow

"RoomKhata brings billing, room management and guest information together in one place. Tracking our property's daily performance is simpler than ever."
RV

Property Owner

Boutique Hotel, Gorakhpur

FAQ

Frequently Asked Questions

RoomKhata centralizes front desk, reservations, room management, housekeeping, billing, guest management, and reporting into one platform, helping hotels operate more efficiently with real-time visibility.

Yes, RoomKhata helps hotels organize reservations and monitor bookings from supported booking channels in one convenient place.

It simplifies check-ins, check-outs, guest records, room assignments, and billing to help staff manage daily tasks faster.

RoomKhata supports hotel billing and invoice management. Please confirm the applicable GST features for your plan.

Staff can track room status and coordinate housekeeping updates through the available room management features.

Hotels should use appropriate access controls and security practices to protect staff accounts and guest information. Contact RoomKhata for details of its security measures.

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